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ATMC’s 2020 Annual Meeting of Members

Due to ongoing public health concerns related to COVID-19, ATMC’s 63rd Annual Meeting of Members will not have in-person attendance and will instead be held virtually. The Annual Meeting of Members will still take place on Friday, October 2nd, 2020, at 7 p.m. and will be streamed and broadcast live through the ATMC website and on ATMC-TV.

Frequently Asked Questions

Why are you not having it in person? The annual meeting isn’t until October. Can’t you just wait and see how things are before deciding?

We certainly hope things with COVID-19 are better in October, however, at this point we have no way of knowing if that will be the case. There is a great deal of planning and preparation that goes into the meeting, and much of that has timelines that must be met months before the actual meeting. The health of our members is our foremost concern, and without being completely sure we could have safe attendance for everyone, we feel the most prudent course of action is to have the meeting virtually this year and conduct registration and voting online and through mail. Work on that process must begin now.

How can I watch the meeting?

The ATMC Annual Meeting of Members will be live streamed at 7 p.m. on October 2nd via our company website, www.atmc.com/annualmeeting. The meeting will also be broadcast live to our local cable channel, ATMC TV Channel 3 or in HD on Channel 910.

How do I register for the meeting?

Registration for this year’s meeting will be done online or through mail. Members with email addresses on file at ATMC will receive their annual meeting notice via email along with instructions on how to register using a unique code. Members for whom we do not have an email address on file will receive their notice by mail and will simply fill out the registration form and return it in the postage-paid envelope that is included.

When does registration and voting begin/end?

Registration and voting will begin when notices are sent out on September 10th. Voting will end on September 30th.

Who is eligible for registration and voting?

According to ATMC bylaws, only active ATMC members can vote and there can only be one vote per membership.

ATMC is a membership cooperative and the annual meeting is held to comply with the bylaws of the cooperative. In the past we invited our customers who live outside the cooperative area to the meeting as a show of customer appreciation. This year, due to the COVID-19 pandemic, we have limited the scope of the meeting to include cooperative members only to fulfill our bylaw obligations. ATMC hopes to have a community appreciation event later this year and all ATMC customers will be invited to attend.

How do I submit my vote?

If there is an election this year, votes will be submitted either online or through a mailed-in ballot. Members with valid email addresses on file will receive the annual meeting notice via email along with instructions on how to cast their vote using a unique code. Members without an email address on file will receive the notice and ballot by mail and will simply mark their ballot and return it with the postage-paid envelope that is included. Registration and voting will begin when notices are sent out on September 10th. Voting will end on September 30th.

How do I know my online vote is secure and validated?

This year’s voting process will be managed by Survey & Ballot Systems, a third-party vendor who specializes in elections for cooperatives. Survey & Ballot Systems will collect and validate all votes that are filled out correctly and turned in on time.

What if I need help while I’m casting my vote?

For technical support (available Monday – Friday, 8 a.m. to 5 p.m.), please call 866-909-3549 or email support@directvote.net. For any other questions, please call ATMC Customer Care at 910-754-4311.

When will the results of the election be announced?

All results will be announced during the meeting on October 2nd.

If I’m interested in running for a Board of Directors seat when are petitions due?

Because of the online registration and voting format this year, some of the timelines have changed. Potential candidates wishing to run for an ATMC Board of Directors seat will need to submit their petitions, to ATMC’s Shallotte location, by close of business on August 21st. For additional information on running for the ATMC Board of Directors please see our bylaws or call 910-755-1603.

Will I receive a gift by registering for the meeting?

Members who register will be eligible for a one-time bill credit of $10.

Will there be prizes given away during the meeting?

All members who register will be entered into the drawing for cash prizes announced during the meeting.

If my name is announced during the prize drawing, how do I claim my prize?

ATMC will announce winners during the meeting and on our Facebook page on the Monday following the meeting. Winners will be able to pick up their prize at ATMC’s Shallotte office beginning Tuesday, October 6th, during our normal business hours. Winners will have 30 days to claim their prize.

The registration and voting process will be handled through a third-party vendor, Survey Ballots & Systems (SBS).

 

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